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Accounting & Voucher
Forms
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For Payroll
forms, please click the Payroll
link on the
navigation bar at the left. |
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Departmental
Deposit Form |
When
to use this form:
To make a deposit for your department, committee, event, etc.
Deposits should be made daily to avoid loss of checks/cash. The
depositor should supply the cashier with the account number, a
listing of or an adding machine tape of all checks, and total
deposit amount. The depositor must also indicate what the
deposit is for, i.e. candy sales for Student Parliament, t-shirt
sales for Volleyball, bake sale for the Drama Club, etc. The
deposit will be verified for accuracy. A departmental
representative will be notified if there is a discrepancy.
Where
to send this form: Present this form and deposit to
Maleana Annabel, Student Account Representative located in the
Business Office, GP 209.
Contact for questions regarding this form: Maleana
Annabel, ext. 8651
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Mileage Reimbursement Form |
When
to use this form: To request reimbursement for
mileage when travel requires the use of your personal vehicle
during the course of your normal duties. Requests for actual mileage reimbursement must be made within the month which the travel
occurred and must be submitted on the appropriate mileage
reimbursement form.
Where
to send this form: Darrell Norris, Business Office.
Contact for questions regarding this form: Darrell
Norris, ext. 8188
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Professional Activity Form (required prior to
travel) |
When
to use this form: This
form is to be completed and approved in advance of any employee
traveling outside of the College’s service area or if the
employee will be away on College business overnight. Requests
for attending conferences or conventions should be supported by
literature setting forth the opening and closing dates of the
event.
If the employee fails to complete the
Professional Activity Form and obtain advance approval for
travel the employee may be personally responsible for any
expenses incurred if request is denied.
**Please refer to the
Administrative Policy Manual for more information regarding
the Travel Policy.
Where to send this form:
Darrell Norris, Business Office.
Contact for questions
regarding this form: Darrell Norris, ext. 8188
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Purchase Order Requisition Form |
When
to use this form:
To request the purchase
of a supply item or commodity. A fully authorized and completed
requisition should be an indication that there is need for an
item, that there is a source of funds available to purchase it,
and that it is a legitimate request.
Where to send this form:
Darrell Norris, Business Office.
Contact for questions
regarding this form: Sandie Beagle, ext. 8432
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Request for Budget Revision |
When
to use this form:
To request a revision of your
current budget or to transfer funds from one account to another.
Where
to send this form: Pamela O'Keefe, Business Office.
Contact for questions regarding this form: Pamela
O'Keefe, ext. 8500
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Travel & Expense Voucher |
When
to use this form:
Within fifteen (15) days following the employee’s
return from traveling, a Travel & Expense Voucher shall be
submitted to the appropriate administrator for approval. Once
approved, the administrator will forward it to the Business
Office. All receipts and verification must accompany the form.
Failure to comply with the time table may result in non-payment
of travel expenses incurred. The Travel & Expense Voucher
should include all expenses (prepayments, credit card, etc)
incurred by both the College and the employee related to this
trip. If the employee received an advance, any balance remaining
should be returned with the Travel & Expense Voucher. Any
balance due to the employee will be processed by the Business
Office for payment within two weeks.
**Please refer to the
Administrative Policy Manual for more information regarding
the Travel Policy.
Where to send this form:
Darrell Norris, Business Office.
Contact for questions
regarding this form: Darrell Norris, ext. 8188
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Voucher |
When
to use this form:
To request a payment
to be made to a vendor or individual for a product or
service. Supporting documentation must
be attached when appropriate (i.e. request for reimbursement for
goods purchased by an individual for JCC should have original
receipts attached upon submitting the voucher).
Where
to send this form: Darrell Norris, Business Office.
Contact for questions regarding this form: Darrell
Norris, ext. 8188
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